• International Airfare, travel insurance and visa fees

• Meals in cities outside of the trek (e.g. Kathmandu)

• Alcoholic beverages, bottled water, and additional snacks

• Personal expenses: Laundry, phone, internet, souvenirs, and tips for guides/porters

• Costs due to unforeseen circumstances (e.g. weather delays, itinerary changes)

• Extra Cost for Solo Traveler

• Extra Cost for Private Room if available (In lodges/tea houses rooms are shared)

• Any Other Item Not Specifically Mentioned as Included

• INTERNATIONAL FLIGHT:

International flights can be arranged upon request, subject to availability. A 10% service fee will apply to cover handling and booking costs.

We recommend allowing 2–3 buffer days at the end of your trip, as weather conditions can cause delays on the Lukla flight.

• VISA:

Visa requirements differ depending on your nationality. We strongly recommend verifying the latest entry regulations with official immigration authorities before you travel. Roxy Travel Plan can provide general guidance or advice upon request; however, we cannot take responsibility for visa approvals, rejections, or changes in immigration policies.

• CASH/ATM:

Nepal remains a predominantly cash-based destination, especially in rural areas, trekking routes, and local markets. While credit cards are increasingly accepted in upscale hotels, restaurants, and shops in Kathmandu and Pokhara, cash is essential for most everyday purchases, transportation, and small eateries.

ATMs are widely available in major cities and tourist hubs, dispensing Nepalese Rupees. However, access is limited in remote mountain regions such as the Everest or Annapurna areas, so we recommend withdrawing enough cash in Kathmandu before starting your trek. Always carry smaller denominations, as change may be difficult to get in villages or for small transactions.

• ALTITUDE MOUNTAIN SICKNESS (AMS):

Trekking at high altitude comes with the risk of Altitude Mountain Sickness (AMS), especially when ascending above 2,500 meters. It’s important to recognize early symptoms such as headache, nausea, dizziness, fatigue, or trouble sleeping. If these symptoms persist or worsen, it's essential to rest, descend, and avoid pushing higher. To minimize the risk, our itineraries are designed with gradual acclimatization, including rest days and controlled elevation gain. Staying hydrated, avoiding alcohol, and ascending slowly are key to prevention.

Our guides are trained to identify and manage signs of AMS and carry a basic medical kit, including altitude sickness medication (Diamox). Should symptoms arise, your guide will closely monitor your condition and make decisions to prioritize your safety. While AMS can affect anyone, proper pacing, awareness, and the support of our experienced team ensure you are well cared for throughout the journey.

• CANCELLATION, REFUNDS & TRAVEL INSURANCE:

Once bookings have been confirmed, all cancellations will follow the terms and conditions of our local suppliers and service providers. Please note that many partners require advance payments to secure availability, and their refund policies may vary. We will always do our best to recover any refundable amounts wherever possible, but some services may be fully non-refundable depending on supplier conditions.

We strongly recommend that all travelers purchase comprehensive travel insurance covering trip cancellations, medical emergencies, and unexpected changes. This ensures peace of mind and financial protection in the event of unforeseen circumstances.

You’ll receive a comprehensive Travel Guide Book in PDF format with all your confirmed bookings, key travel information, and a personalized day-by-day itinerary designed specifically for you.

The guide also includes practical tips to help your trip go smoothly, along with must-see locations, local eateries, hand-picked café recommendations we have personally tried and loved.

We will even connect you with reliable local taxi drivers, guides, and companies we have met during our own travels and fully trust.

• 5-6 Pairs of T-shirts

• Comfortable hiking pants

• Fleece Jackets (for when we rest after a day long trek)

• 1 Down Jacket

• 1 Wind Jacket

• 1 Warm or heavy jacket

• 1 Raincoat

• Double Bag for packing clothes (Carried by porter - 10kg per person)

• Day Bag (to carry water, essentials, equipment and your important items)

• Trekking shoes

• 1 Pair of Gaiters

• 1 Sleeping bags

• Accessories; Sunglasses, Gloves, Socks, Head Torch, Water Bottles (Refill), hats, Sunscreen, Camera

• Note: We will provide the trekking poles and Crampons

The best time to trek to Everest Base Camp is from March to May and September to November, when the weather is dry, skies are clear, and mountain views are at their best. Spring brings colorful rhododendron blooms and a lively Base Camp atmosphere with many expeditions, while autumn offers crisp air and excellent visibility after the monsoon.

SIM cards are available almost everywhere in Nepal, including directly at the airport upon arrival. If you prefer not to buy a physical SIM card, you can easily use an eSIM from Airalo, you’ll find more details and a 10% discount in our Travel Guide Book.

Keep in mind that during treks, especially in remote areas like the Everest region, Wi-Fi and mobile network coverage are often limited. It’s common to spend several days without internet access, so plan to stay offline and fully immerse yourself in the mountain experience.